Chagossian Voices Privacy Policy for Survey
Privacy Policy for Chagossian Voices Online Survey
Effective Date: Data will be collected between 20th December 2024 and 13th January 2025.
Chagossian Voices is committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. This Privacy Policy outlines how we collect, use, store, and protect your personal data in compliance with the UK General Data Protection Regulation (UK GDPR).
By completing the questionnaire, you confirm that you have read, understood and consent to the terms of this Privacy Policy.
Purpose of survey: We are researching the views of Chagossians to help inform decision- making and policy in relation to Chagossians and the Chagos Archipelago. The research outcomes will be anonymised and aggregated, and no personal information or individual views will be made public.
1. Data Controller
Chagossian Voices is the Data Controller for the personal data collected through this online questionnaire. If you have any questions or concerns regarding the handling of your data, you can contact us at:
Email: chagossianvoices@gmail.com
2. Data We Collect
We collect the following personal data when you complete our online questionnaire:
Name: To identify you and ensure the integrity of your responses.
Email Address: To communicate with you about your participation, share updates related to the project, or follow up on your responses if necessary.
Relationship to the Chagos islands: Whether you are a native or descendant of the Chagos Islands. (See note on ethnic origin below)
3. Purpose of Data Collection
We collect your data for the following purposes:
– To process and analyse your responses to the questionnaire.
– To research and understand community needs and perspectives.
– To provide updates about the activities and initiatives of Chagossian Voices, where you have consented to receive such communications.
4. Legal Basis for Processing
We process your personal data under the following legal bases:
Consent: By completing the questionnaire, you provide explicit consent for us to process your name, email address and your connection to Chagos.
Legitimate Interests: To analyse responses, produce anonymised and aggregated data while ensuring your rights are protected.
5. Data Sharing
Your personal data will not be shared with any third parties unless:
– It is required by law.
– You have provided explicit consent for such sharing.
6. Data Retention
We will retain your personal data for no longer than is necessary for the purposes outlined in this policy. Specifically:
– Personal data will be stored securely for up to one month after the project concludes.
-If you consent, we will retain your email address to update you with community developments
– After the retention period, your personal data will be securely deleted or anonymized.
7. Data Security
We take appropriate technical and organisational measures to protect your personal data from unauthorized access, loss, or misuse. These include:
– Restricted access to personal data to authorized personnel only.
– Secure storage
8. Your Rights
Under the UK GDPR, you have the following rights regarding your personal data:
Access: You have the right to request a copy of the data we hold about you.
Correction: You can request corrections to any inaccurate or incomplete data.
Erasure: You may request that we delete your personal data where it is no longer necessary for the purposes for which it was collected.
Withdrawal of Consent: If we process your data based on consent, you have the right to withdraw this consent at any time.
Complaint: You can lodge a complaint with the Information Commissioner’s Office (ICO) if you believe we have violated your data protection rights.
To exercise any of these rights, please contact us at chagossianvoices@gmail.com.
9.Ethnic Origin Data for Surveys
We may collect and process special category data, such as your ethnic origin, as part of this short survey. This data is collected to conduct research.
The lawful basis for processing this data under Article 6 of the UK GDPR is your explicit consent. In addition, under Article 9(2) of the UK GDPR, we rely on explicit consent.
Your responses will be used in an anonymized or aggregated form wherever possible to ensure your identity remains protected. We will not share your data with any third parties unless required by law.
You have the right to withdraw your consent at any time, access the data we hold about you, and request that it be corrected or deleted. For more information about your rights, please see the “Your Rights” section of this Privacy Policy
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in legal or regulatory requirements or our data processing practices. Any updates will be posted on this page, and where appropriate, notified to you via email.
11. Contact Us
For questions, concerns, or further information about this Privacy Policy or your data rights, please contact:
Email: chagossianvoices@gmail.com